Accessing Rula's mandatory HIPAA training

Rula treats patient privacy at the highest level of integrity and holds all therapists to the highest quality standards. To ensure we're living up to this promise, we require all providers to complete mandatory HIPAA training provided by Rula, both at the time of onboarding and again annually.

See the article Ensuring you are HIPAA compliant to learn more about HIPAA compliance at Rula.

Types of HIPAA Training at Rula

There are two HIPAA training courses provided by Rula, one you will take during onboarding and the other each year thereafter.

1. Initial HIPAA Compliance Training: This is part of your onboarding course when you first join rula, also known as Rula 101. You will complete this course once.
2. HIPAA Refresher Training Course: This is a separate course that you must take each year to remain compliant. You will receive an email with a link to take this course approximately one year after you last completed either the initial HIPAA training or the refresher training course.

Accessing Initial HIPAA Training during onboarding

Your will first complete HIPAA training as part of your onboarding course, known as Rula 101, which you must complete before seeing your first client at Rula.

Rula 101 is made of separate modules, and HIPAA training is presented in its own module. There are two parts to the module:

1. HIPAA Part 1: This module includes a general HIPAA privacy and security overview. It defines Protected Health Information (PHI) and contains ample real-world examples.
2. HIPAA Part 2: This module discusses some of the details regarding putting the law into everyday practice.

HIPAA Refresher Training Course

All providers who work with Rula must also complete a HIPAA refresher course every year. This course will be automatically assigned to you to complete approximately one year after completing your onboarding course, Rula 101. See the instructions below for what to expect and how to access the training.

Access the HIPAA refresher course

1. Check you inbox. A course enrollment email invitation from mail@workramp.com with the subject line Rula Learning Hub will be sent to the primary email associated with your Rula account. WorkRamp is our Learning Management System. 

2. The email will include a link to either take your HIPAA refresher course for the first time or retake it if you completed the refresher course the prior year. Click Take certification
3. If you have not previously registered, you will be asked to create an account with the same email address to which the email was sent.
   
4. Once logged in you will see the course homepage. Click on the Compliance Courses tab and choose HIPAA refresher for providers.
5. Next, you will see either the option to click one of two buttons:
   1. Start if you are taking the refresher for the course for the first time
   2. Recertify if you previously completed the HIPPA refresher training

Start the course for the first time

Recertify if you previously completed the HIPPA refresher training

Completing the refresher course

Follow these steps to complete the refresher training requirements:

1. Once you've started the course, click Next at the top or bottom of the page to progress.
   
   
   
   
   
2. The course contains a knowledge check, also known as a quiz. Once you've completed the knowledge check, click Submit to automatically assess your answers. 
3. You must score 80% or higher to complete the course. You may retake the knowledge check by clicking the link Retake Questions, which will appear by the Next button after you have submitted your responses. 
4. When you reach the end of the course you will see a completion message. Click Finish to complete the course.  
   1. REMINDER: You must score 80% or higher on the knowledge check to complete the course. 
      
      
5. One complete, you may click Certification Overview to see your completion certification. It will include your name, course title, and dates of completion and future expiration. You can also access this from the course home page where you started the course.
   
   

Updated February 22, 2025 00:07